Executive Assistant / Administration Manager

At Inner Valor, we are dedicated to delivering top-tier security solutions through innovation, integrity, and exceptional service. We are seeking a highly organized and detail-oriented Executive Assistant/Administration Manager to support our leadership team, oversee key administrative functions, and provide financial oversight and data management to help drive operational efficiency.

Are you a proactive, tech-savvy professional with strong administrative and financial skills? Join our team and play a critical role in managing business operations.

Key Responsibilities:

• Provide high-level executive support, including calendar management, travel arrangements, and correspondence.
• Oversee daily office operations, ensuring efficiency in administrative and financial processes.
• Perform financial oversight tasks, including tracking budgets, processing invoices, managing expense reports, and assisting with financial data analysis.
• Handle data entry and reporting, ensuring accuracy and organization of key business information.
• Create and manage advanced Excel reports, utilizing complex formulas, pivot tables, and pivot charts to analyze business and financial trends.
• Assist in HR functions, including onboarding, scheduling, and maintaining employee records.
• Manage vendor relationships, office supplies, and operational logistics.
• Support project coordination, internal communications, and Salesforce data entry.

Qualifications:

• 3+ years of experience in executive support, administration, or office management.
• Strong financial oversight and data entry skills, with experience in budget tracking and reporting.
• Advanced Microsoft Excel skills, including complex formulas, pivot tables, and pivot charts.
• Proficiency in CRM Management (i.e. Salesforce) and Microsoft Office Suite.
• Exceptional organizational skills and ability to multitask in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Self-motivated with a problem-solving mindset.

Preferred Qualifications:

• Experience in security, corporate services, or professional services industries.
• Knowledge of basic accounting principles and business financial operations.
• Bachelor’s degree in Business Administration, Finance, or a related field.

Physical & Mental Requirements:

With or without reasonable accommodation, the physical and mental requirements of this job may include:

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent hand movements for data entry, typing, and handling office equipment.
• Occasional standing, walking, bending, and lifting office materials (up to 15 pounds).
• Ability to focus for extended periods while working with detailed financial data, reports, and spreadsheets.
• Strong mental acuity to handle simultaneous projects, deadlines, and problem-solving tasks.
• Clear vision and hearing to facilitate effective communication and task execution.
• Ability to handle high-pressure situations professionally, including managing last-minute changes and urgent executive requests.